Home Product Falcon Editorial Falcon Editorial Best Practices

Falcon Editorial Best Practices

IT

  1. Check to make sure your database is backed up on a DAILY basis. If you need assistance how to check database backups. Please contact APT support for training.
  2. Check monthly the size of your log files in C:\Falcon\Temp.
  3. Check monthly the size of your database.
  4. On a weekly basis. Verify the available drive space on the ALL server drives is enough to accommodate the editorial system. Including, but not limited to: database files, database backup file, element directory, Falcon log files. Ensure to check the C: drive as well. Free space on a drive should be no less than 10% of the total space on that drive.
  5. We encourage the use of a program called Puretext. To see how it works and download it go to http://www.stevemiller.net/puretext/ (it can also be downloaded at http://download.cnet.com/PureText/3000-2384_4-10069166.html )
    It will give your users the ability to copy and then paste using Windows Key-v to paste clean text. Ctrl-v will still be regular pasting of copied text. Load this program and tell your users to always use Windows Key-v to solve text encoding issues. For anyone having problems with text not being cleaned up, this utility will resolve the issue in most cases.

Template Master

  1. Remove Falcon or third-party plugins or extension when building or editing templates.
  2. Always build new templates from scratch. Do not convert templates from earlier versions of InDesign or Quark, or from another program. InDesign will promote that it can open a Quark page -- and it can -- but you don't want that for your template. Converting templates or documents into templates WILL cause crashing. You will lose work.

Users:

Falcon Client:

  1. If you do a filter search, make sure you unfilter the search before you do the next filter search on that queue; unless you want to refine your previous filter.

Word:

  1. Never copy and paste directly from a web page or e-mail into Word or InCopy. Your first option is to use Paste Into New to create the new document in Falcon. If you are just pasting text into an existing document, use Edit > Paste Special in Word.
  2. In Word/Quark/InDesign/InCopy, if pages/stories are remaining locked after being closed properly or if there is just an element number in the title bar instead of the element's slug, these are indications that the plug-ins (extensions, wll, etc.) are not loading fully, even if you do see the Falcon buttons/menu items, and needs to be addressed. Call your IT or APT support.
  3. Auto-save must be turned off in Word (leaving it on will cause Word to crash frequently).

InCopy:

  1. Never copy and paste directly from a web page or e-mail into Word or InCopy. Your first option is to use Paste Into New to create the new document in Falcon. If you are just pasting text into an existing document, use Paste Without Formatting in InCopy. In InCopy, the option is a preference that must be set in InCopy. It also exists in InDesign.
  2. In Word/Quark/InDesign/InCopy, if pages/stories are remaining locked after being closed properly or if there is just an element number in the title bar instead of the element's slug, these are indications that the plug-ins (extensions, wll, etc.) are not loading fully, even if you do see the Falcon buttons/menu items, and needs to be addressed.

Quark:

  1. Avoid closing the Falcon Editorial pagination palette. Instead, minimize it or collapse it if you want to move it.
  2. If you do close the Falcon Editorial pagination palette, wait 30 seconds before you launch the palette again through the pull-down menu. If it does not launch, close Quark and relaunch it again. If the palette still does not launch, reboot your machine.

InDesign:

  1. Close the Info palette/panel in InDesign. It is open by default and it slows InDesign functions.
  2. If you have the InDesign links palette floating but collapsed, InDesign will not update the links when you open the page.
  3. Avoid closing the Falcon Editorial pagination palette. Instead, minimize it or collapse it if you want to move it.
  4. If you do close the Falcon Editorial pagination palette, wait 30 seconds before you launch the palette again through the pull-down menu. If it does not launch, close InDesign and relaunch it again. If the palette still does not launch, reboot your machine and send a note to APT Support.

FEO:

  1. In FEO, it is preferable to create and check out stories from FEO if at all possible rather than starting them from scratch on your remote machine and then importing them into FEO. The reason for this being that the imported documents will not have the correct styles in it. (The exception being if the end user has jim's .dot and a copy of the appropriate editorial template).

 

 

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